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We take your inquiry seriously and we provide prompt responses to SERIOUS inquiries. In return, we ask that you contact us only when your inquiry is serious and you are ready to make a decision and select a service provider.
Please contact us when you:
- your CFO or CEO has given definite approval to proceed with this event and select a supplier
- you have a rough idea of how many people will be attending
- have a budget
- are in a position to make a decision and proceed with a booking within 5 - 10 business days of receiving our proposal
If you aren't in a position to select a service provider and book your retreat, team building session or event within 5 - 10 business days of receiving our quote, we invite you to explore our website. We have full information about our services.
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What You Can Expect
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You will Receive |
Please Respond With |
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| Within 24 Hours |
Questions to clarify your requirements.
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Responses to Questions |
Within 24 Hours |
| Within 24 Hours |
1 Page Summary with Agenda/Activity Options |
Indication of Your Preferences
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Within 2 Days |
| Within 24 Hours |
Price Estimate for your Preferred Agendas/Activities |
Confirmation That Estimate & Agendas Meet Your Needs
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Within 2 Days |
| 2 - 5 Days |
Full Proposal * with Final Pricing
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Your Decision |
5 - 10 Days |
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* = When you can Expect Your Proposal
We will prepare your proposal once we have received confirmation that the proposed agenda and price estimate are within your ballpark. If your requirements are specialized or you require a full package with team building, ground transfers, hotels, meeting space, meals, activities, tours, preparing your proposal will take:
- 3 - 5 Business Days (programmes in Canada & USA)
- 4 - 10 Business Days (for international)
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Requesting a Quote
For Serious Inquiries Only
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It would be our pleasure to accept your request for quote via:
Please provide as much detail as possible about your requirements and including budget and number of participants. We would be pleased to suggest options that will achieve your objectives and fit your time preferences and budget.
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On-line Request for Quote Form
For Serious Inquiries Only
It will take no more than 2 minutes to fill in this form.
If you prefer, please feel free to request a quote by
This may seem like a lot of information but providing it will save
you time by pinpointing your needs.
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General Requirements
Team Building Requirements
Hotel & Venue Requirements
Comments & Additional Information:
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Executive Oasis International pledges to provide you and your team with high quality service and a memorable experience that meets your objectives and budget. We will provide you with an accurate and timely quote that meets your objectives and budget.
In exchange, by requesting this quote we are indicating that:
- this is a serious inquiry and we have definitely decided to proceed with this event or this service
- we have checked with the decision maker(s) and, in addition to our own agenda items, there is enough time for:
- Option 1: Retreat Including Team building & Recreation (minimum 2 1/2 Days)
- Option 2: Team Building Simulation (minimum 1 Day)
- Option 3: Team Recreation (minimum 4 hours)
- a budget has been allocated for this service or event
- we have a clear decision making process and criteria including a date for the decision
- we certify that ALL sign-offs and approvals have been completed to proceed with this event or session and we are only awaiting approval of venue, final budget and itinerary/agenda
Regular Payment Terms
we understand that your regular payment terms are:
- $500 - $1000 retainer required before availability of venues is checked or consulting is provided
- 60% due at the time of booking (within 5 to 7 business days of booking)
- Balance (40% less retainer) due one calendar month prior to the session or event (6 weeks prior to departure for international engagements)
Payment Terms for Small Groups
Small groups are:
- fewer than 20 for facilitated business team building and executive retreats
- fewer than 30 for strictly recreational or entertainment events
Payment Terms for Low Budgets
Low budgets are groups for which:
- rate is less than $100 per person and/or
- total invoiced is less than US$5000
We understand that your payment terms for small groups are:
- $500 - $1000 retainer required before availability of venues checked or consulting is provided
- 100% payment due within 5 - 7 days of booking
- we realize that there is a 10 - 15% surcharge for all sessions booked and paid for with less than 1 calendar month's notice (less than 6 weeks prior for international engagements), NO EXCEPTIONS,
Terms for Payment of Travel Expenses
Travel expenses must be paid in full at time of booking. This includes airfare, taxes, cancellation and health insurance, round trip transfers to the Toronto airport, transit hotels, transfers, and meals. The reasons for this is that many airlines have cut back drastically on their routes and seats fill up months in advance of the travel date.
All last minute incidentals to be paid to Executive Oasis International and its suppliers in cash or by credit card prior to delivery of service
Other Terms and Conditions
we understand that there are no exceptions to your payment terms
we have checked with our Finance Department and our policies make it possible to adhere to your payments terms
we agree to provide a ticket or funds for any required air travel
we understand that a business fare or economy (M, Y, or U class) fare will be required
we will make a decision within 5 - 10 business days of receiving your quote
we will inform you of our decision within 5 - 10 business days of receiving your quote
we understand that all information submitted to you in our quote or proposal is strictly for the purpose of helping you make a decision
we will treat your proposal as confidential and proprietary and only share it with members of our organization involved in the decision making process
we agree that we won't release any of the details concerning your quotes, proposals and programme outlines to ANY third parties, suppliers, competitors, or prospective vendors without your written consent
we understand if we decide to use your services, you would be pleased to recommend and obtain quotes from airlines, and unique venues, hotels, and resorts that we have used before and that our executive assistants can book directly or through a travel agent
we agree to your guidelines re: alcohol consumption
we understand that Executive Oasis International will obtain quotes and contracts for you from venues and airlines if you book your session at least 2 calendar months in advance
we understand that because Executive Oasis International is not a travel agent, you don't book airline tickets, meeting venues or hotels
we understand that a retainer of US$500 - $1000 (i.e. for luxury services) will be required before Executive Oasis International contacts any hotels of other venues our behalf
we understand that if we require detailed budgets, programme outlines with detailed agendas and timelines, etc. as part of the decision making process, we will
be invoiced for a $1000 deposit towards our event planning fees and the information will be released only upon payment
except for groups of 20 participants or less that are booking services that are strictly recreational, amounts paid for event planning deposits will be applied as credits to our invoice should we decide to book your services
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E-Mail Requests for Quote
For Serious Inquiries Only
Please provide as much detail as possible about your requirements and we will be pleased to suggest options that will achieve your objectives and fit your time preferences and budget.
We would be pleased to handle your inquiry, check availability of dates and venues and send a proposal if:
- a budget has been allocated
- you have an idea of your numbers
- this initiative has been approved by senior management
- you are DEFINITELY ready to select and book a service provider within 5 - 10 business days of receiving our quote
Effective immediately, for customized itineraries and requests for quote involving hotels, resorts, and the use of off-site venues, we require a US$500 retainer before we contact any venues on your behalf. This will be deducted from your fees if you book your session with us.
To suggest options that meet your needs and fit your time and budget, please send the following information:
- confirm that you have reviewed our Terms for Quote and that you accept them
- confirm that a budget has been allocated and that your organization is in a position to make a decision within 5 - 7 business days of receiving a quote
- confirm that you have checked with the decision maker to ensure that there is enough room on your agenda for team building
- number of participants
- requested dates (2 - 3 options)
- purpose of retreat (combination of business/recreation or strictly recreation)
- approximate budget (we want to suggest options within the scope of your budget)
- city and country of retreat, team building session or special event
- indication of which service you are requesting
- business simulation including business facilitation and team recreational challenges
- incentive travel (booking hotel, meeting room, etc. plus business simulation including business facilitation and team recreational challenges
- team recreational challenges only
- team recreational challenges and dinner only
- event planning for a special corporate event
- demographics (positions, male/female, degree of physical fitness)
- nationalities (this will be important for foreign travel only so we can advise re: visa and immigration requirements)
- our programmes titles of interest to you
- requested length of session
- Option 1: Retreat including team building and recreation (minimum 2 1/2 Days)
- Option 2: Team building Session (minimum 1 Day)
- Option 3: team recreation (minimum 4 hours)
- other agenda items and time required for them
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Preliminary Inquiries
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If you aren't in a position to select a service provider and book your retreat, team building session or event within 5 - 10 business days of receiving our quote, we invite you to explore our website. We have full information about our services and a rough idea of pricing. Please contact us only when your inquiry is serious and you are in a position to make a decision.
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Executive Oasis International is a Toronto (Canada) based consulting firm with a strong network of alliance partners in the Middle East (Dubai, Abu Dhabi, Oman, Egypt), Jamaica, and Asia (Singapore, Malaysia).
Bringing us to destinations outside Toronto will involve air travel but it’s worth it. Please obtain approval for including our air travel expenses in your budget BEFORE requesting a quote.
Request Quote
E-mail Link for Preliminary Inquiries
Executive Retreats
Incentive Travel
Corporate Event Planning
Request Quote
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